How to Write a Recommendation Request Letter
Writing a recommendation request letter is an essential skill for anyone seeking to secure a job, a scholarship, or any other form of recognition. A well-crafted letter can significantly impact the recipient’s decision and can make a difference in your application. In this article, we will guide you through the process of writing a compelling recommendation request letter.
1. Start with a Greeting and Introduction
Begin your letter with a formal greeting addressed to the recommender. Introduce yourself briefly, stating your name, your relationship with the recommender, and the purpose of the letter. For example:
“Dear Mr. Smith,
I am writing to request a recommendation letter from you for my application to [University/Company Name]. As a former student of yours, I believe your insights into my abilities and character would greatly enhance my application.”
2. Provide Context and Background
In the next paragraph, provide some context and background information about yourself. Explain why you are seeking a recommendation and what specific qualities or experiences you would like the recommender to highlight. For instance:
“During my time at [Your School/Company], I had the pleasure of working with you on [specific project or assignment]. Your guidance and mentorship played a crucial role in my development as a [student/employee], and I believe your recommendation will emphasize my strengths in [specific skills or qualities].”
3. Specify the Purpose and Deadlines
Be clear about the purpose of the recommendation and any relevant deadlines. This helps the recommender prioritize your request and ensures that the letter is submitted on time. For example:
“I am applying for the [program/scholarship/job], and the deadline for submission is [date]. I would greatly appreciate it if you could provide me with a recommendation letter by [deadline].”
4. Offer Assistance and Follow-Up
Express your willingness to provide any necessary information or assistance to the recommender. Additionally, mention your intention to follow up with a reminder closer to the deadline. For example:
“I understand that you have a busy schedule, and I am more than willing to provide any additional information or answer any questions you may have. Please feel free to contact me at [your contact information]. I will send a reminder email to you one week before the deadline to ensure that everything is in order.”
5. Thank the Recommender
Conclude your letter by expressing gratitude for the recommender’s time and consideration. A sincere thank-you can leave a lasting positive impression. For example:
“Thank you for considering my request. I am truly grateful for your support and guidance throughout my academic and professional journey. I look forward to hearing from you soon.”
6. Proofread and Format
Before sending the letter, proofread it for any grammatical or spelling errors. Ensure that the formatting is consistent and professional. A well-polished letter reflects positively on your attention to detail and your overall presentation.
In conclusion, writing a recommendation request letter involves providing a clear purpose, offering assistance, and expressing gratitude. By following these steps, you can create a compelling letter that will help you secure the recommendation you need.
