Can a family member be an authorized representative for I-9?
In the United States, the I-9 form is a critical document used by employers to verify the identity and employment authorization of their employees. This form must be completed within three days of an employee’s start date. While the primary responsibility for completing the I-9 form lies with the employee, there may be situations where a family member or another representative can assist or complete the form on behalf of the employee. This article explores the possibility of a family member acting as an authorized representative for the I-9 process.
Understanding the I-9 Form and its Purpose
The I-9 form is a federal employment eligibility verification document that employers must complete for each employee they hire. The form requires employees to provide documentation proving their identity and authorization to work in the United States. Employers must review and retain these documents for a specified period, typically three years from the date of hire or one year after the employee’s termination, whichever is later.
Family Member as an Authorized Representative
In certain circumstances, a family member can act as an authorized representative for the I-9 process. According to the U.S. Citizenship and Immigration Services (USCIS), an authorized representative is someone who has been given permission to act on behalf of another person in matters before USCIS. This could include completing the I-9 form for a family member.
Eligibility Requirements for a Family Member to Serve as an Authorized Representative
For a family member to be eligible as an authorized representative for the I-9 process, they must meet the following criteria:
1. The family member must be a parent, spouse, child, sibling, or stepchild of the employee.
2. The family member must have been given permission by the employee to act on their behalf.
3. The family member must provide identification and proof of authorization to work in the United States.
Limitations and Considerations
While a family member can act as an authorized representative for the I-9 process, there are limitations and considerations to keep in mind:
1. The family member must be authorized to work in the United States and provide appropriate documentation.
2. The family member should be aware of the importance of the I-9 form and the consequences of incorrect or incomplete information.
3. The family member should not use their position as an authorized representative to gain unauthorized access to sensitive employee information.
Conclusion
In conclusion, a family member can be an authorized representative for the I-9 process, provided they meet the necessary eligibility requirements and have been given permission by the employee. However, it is crucial for both the family member and the employee to understand the importance of the I-9 form and the responsibilities associated with completing it accurately. Employers should also be aware of these possibilities to ensure compliance with federal regulations and protect their employees’ rights.
