How to Reject Quotation Politely: Sample
When you receive a quotation for a service or product, it’s not uncommon to find that it doesn’t align with your budget or requirements. In such cases, it’s essential to reject the quotation in a polite and professional manner. This not only maintains a good relationship with the supplier but also ensures that future communications remain amicable. Below is a sample of how you can reject a quotation politely.
Dear [Supplier’s Name],
I hope this message finds you well. I would like to express my gratitude for providing us with the quotation for [service/product name]. After careful consideration, we have decided to move forward with a different option at this time.
While your quotation offers several appealing features, it does not quite fit within our current budget constraints. We appreciate the effort and time you have invested in preparing this proposal, and we value the quality of services/products you offer.
However, we would like to keep our options open for future collaborations. Should our circumstances change or if we require additional services/products in the future, we will certainly reach out to you.
Once again, thank you for your understanding and cooperation. We wish you all the best in your endeavors, and we hope to work together in the future.
Sincerely,
[Your Name]
[Your Position]
[Your Contact Information]
This sample demonstrates a polite and respectful approach to rejecting a quotation. It acknowledges the supplier’s efforts, expresses gratitude, and maintains the possibility of future collaboration. By following this format, you can ensure that your rejection is received in a positive light.
