How to Resign Politely Email
Writing a polite resignation email is an essential skill in the professional world. It allows you to maintain a positive relationship with your employer and colleagues even after leaving the company. In this article, we will discuss the key elements to include in a polite resignation email and provide you with a sample template to help you get started.
1. Keep it Professional
When writing your resignation email, it’s crucial to maintain a professional tone. Avoid using slang, emojis, or overly casual language. The goal is to convey respect and gratitude for the opportunity to work at the company.
2. Be Clear and Concise
Your email should be clear and to the point. Avoid lengthy explanations or unnecessary details. A well-crafted resignation email should briefly state your intention to resign and provide your last working day.
3. Express Gratitude
Take the time to express your appreciation for the experiences and opportunities you’ve had during your tenure. Mention specific aspects of the job or company culture that you enjoyed, and thank your colleagues and manager for their support and guidance.
4. Offer Assistance
Let your employer know that you are willing to assist with the transition process. Offer to train your replacement, return any company property, or provide any necessary information to ensure a smooth handover.
5. Provide Proper Notice
Resignation policies vary by company, so make sure you follow the guidelines outlined in your employment contract. Provide the required notice period, which is typically two weeks, but can be longer depending on the company’s policy and your role.
Sample Resignation Email
Subject: Resignation Notice
Dear [Manager’s Name],
I hope this email finds you well. I am writing to formally announce my resignation from my position as [Your Position] at [Company Name], effective [Last Working Day].
I want to express my sincere gratitude for the opportunities and experiences I’ve gained during my time at the company. Working here has been an incredibly rewarding experience, and I am grateful for the support and guidance I’ve received from my colleagues and manager.
I understand that the transition period can be challenging, so I am happy to assist with training my replacement and ensuring a smooth handover. Please let me know if there is anything specific I can do to make the transition easier for the team.
I will be providing two weeks’ notice, as per the company’s policy. My last working day will be [Last Working Day].
Once again, thank you for the opportunity to work at [Company Name]. I look forward to staying in touch and wish the company continued success.
Best regards,
[Your Name]
[Your Position]
[Company Name]
[Contact Information]
Conclusion
Writing a polite resignation email is an essential part of the resignation process. By following these guidelines and using the sample template provided, you can ensure that your resignation is professional, respectful, and leaves a positive impression on your employer and colleagues.
