How to Create a W9 for Myself
Creating a W9 form for yourself is an essential step if you are a sole proprietor or independent contractor and need to provide this form to clients or clients who need to verify your tax status. The W9 form, officially known as the “Request for Taxpayer Identification Number and Certification,” is used to report income you earn to the IRS and to determine whether you are subject to backup withholding. Here’s a step-by-step guide on how to create a W9 for yourself.
1. Gather the Necessary Information
Before you start filling out the W9 form, gather the following information:
– Your full legal name as it appears on your tax return.
– Your business name, if different from your legal name.
– Your address, including your street address, city, state, and ZIP code.
– Your taxpayer identification number (TIN), which can be your Social Security number (SSN) or an Employer Identification Number (EIN) if you have one.
2. Download the W9 Form
You can download the W9 form from the IRS website (irs.gov) or obtain a copy from your local IRS office. The form is available in PDF format, which can be filled out on your computer.
3. Fill Out the Form
– Start by entering your full legal name at the top of the form. If you are using a business name, you can enter it in the “Trade or Business Name” field.
– Provide your address in the designated fields.
– Enter your TIN in the “Taxpayer Identification Number” section. If you don’t have an SSN or EIN, you can apply for an EIN online through the IRS website.
– Check the appropriate box to indicate whether you are an individual, sole proprietor, partnership, estate, trust, or corporation.
– Sign and date the form. If you are signing on behalf of a business, include the business name and your title.
4. Save and Print the Form
After completing the W9 form, save it on your computer for future reference. Print a copy to provide to your clients or other parties who require it.
5. Keep a Copy for Your Records
It’s important to keep a copy of your completed W9 form for your records. This will help you track the income you report to the IRS and ensure that you have the necessary documentation if you are ever audited.
6. Update Your W9 Form as Needed
If any of your information changes, such as your address or TIN, you should update your W9 form and provide the new form to any parties who have a copy of your original W9.
By following these steps, you can easily create a W9 form for yourself and ensure that you are in compliance with tax regulations. Remember to keep your W9 form up to date and provide it to clients or other parties as requested.
